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WhatsApp admission campaigns

Keep every family warm on WhatsApp until they enrol

Parents read WhatsApp, not email. We set up the official WhatsApp Business API for your institute so every enquiry gets an instant brochure, every booked visit gets a reminder and every undecided family gets timely, useful follow-ups.

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OfficialWhatsApp Business API
Instantbrochure replies
Opt-inonly messaging

The challenge

Most admissions are lost in the follow-up

  • 1
    Brochure sent two days lateParents asked for details on Sunday. Someone emailed a PDF on Tuesday.
  • 2
    Visits are forgottenFamilies book a campus visit and then simply do not turn up.
  • 3
    Personal phones, lost chatsCounsellors use their own WhatsApp, so chats vanish when a staff member leaves.

An admission decision takes weeks, and families need small nudges along the way: the brochure, the fee structure, the visit time, the scholarship test date, the last date to apply. WhatsApp is where they read these messages, so that is where your follow-up should live.

We set up the official WhatsApp Business API on your institute's number, with a shared inbox for your counsellors. New enquiries get an instant reply with your brochure and a menu of common questions. Booked visits get reminders. Parents who opted in receive a short, planned sequence: results, faculty, campus life and clear admission deadlines. Every message template is approved by WhatsApp, and parents can opt out with one tap.

What is included

Everything in our WhatsApp Admission Campaigns service

Instant auto-reply

Brochure, fee range, location and a question menu sent the moment a parent writes.

Visit and test reminders

Reminders before campus visits, demo classes and entrance tests.

Nurture sequences

A planned series of useful messages for families still deciding.

Shared team inbox

All counsellors reply from one institute number, with chat history saved.

Broadcast campaigns

Results, admission open and deadline messages to opted-in contacts.

Template approval and opt-out

Official templates, consent records and one-tap opt-out.

How it works

Four steps to go live

  1. API setup

    Official WhatsApp Business API on your number, verified.

  2. Flows and templates

    Auto-replies, menus and message templates written and approved.

  3. Connect leads

    Website, ads and AI calls feed WhatsApp automatically.

  4. Run and review

    Campaigns, replies and conversion reviewed every month.

In practice

Messages families actually find useful

  • Brochure and fee structure on request
  • Campus visit and demo class reminders
  • Scholarship and entrance test dates
  • Results and topper announcements
  • Last date to apply, sent once, not ten times
Talk to us about this
S
Sunrise Academy AdmissionsSample WhatsApp chat
Hi, I want details for Class 5 admission9:41 pm
Hello! Thank you for your interest in Sunrise Academy. Here is our admission brochure for 2027-28. What would you like to know?Fee structureBook campus visitTalk to counsellor9:41 pm
Book campus visit9:42 pm
Visit booked for Saturday, 10:30 am. Location and parking details are on the map below. See you soon!9:42 pm
Reminder: your campus visit is tomorrow at 10:30 am. Reply 1 to confirm or 2 to reschedule.Fri 6:00 pm

Part of one funnel

Works best with the rest of your admission marketing

WhatsApp Admission Campaigns is one stage of the admission funnel. When it is connected to the others, enquiries are followed up in minutes, parents receive the right information on WhatsApp and you can see cost per admission across every channel in one report.

You can start with this service alone and add others when you are ready.

FAQ

WhatsApp Admission Campaigns: common questions

Need a quick answer? Call or WhatsApp +91 98674 33544.

Is this the official WhatsApp API?

Yes. We use Meta's official WhatsApp Business Platform through an approved provider, so your number is verified and templates are approved by WhatsApp.

Can we message any parent number we have?

No. Promotional messages should go only to people who opted in, for example by enquiring or ticking a consent box. We help you collect and record that consent.

Are WhatsApp messages charged?

Yes. WhatsApp charges per conversation based on the message category. These charges are passed through at cost and shown separately in our quote.

Can counsellors still reply personally?

Yes. The shared inbox lets any counsellor take over a chat. Automation handles the first reply and reminders; people handle the real conversations.

Does this work with AI calling?

Yes. After Swara calls a parent, a WhatsApp message with the brochure and booked visit time can go out automatically.

Related services

Complete the funnel

Admission Lead Generation

Google and Meta ads that bring parent and student enquiries.

Learn more

AI Admission Calling

An AI counsellor calls every enquiry within minutes, in 9+ Indian languages.

Learn more

Social Media for Institutes

Instagram, Facebook and YouTube content that builds parent trust.

Learn more

Fill more seats this admission season

Get a free admission marketing plan for your institute: where your students come from, which channels to use and what it will cost. No obligation.

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